How we handle records
Data policy
MNX maps public offices across New York and the people who hold them, so anyone trying to grow in the state can find who decides, who funds, and who buys. This page states exactly what we collect, where it comes from, and how to have a record corrected or removed.
We record what an official source publishes about a public office: the main office phone, a general or role-based email, the mailing address, and the official contact page. Nothing that reaches a person outside their official capacity. There is no field in our system for a direct dial, an extension, a mobile number, or a personal email, so none can be stored.
Every contact field carries the source it came from and the date we retrieved it. We do not compile information across sources into a profile of an individual. If a source publishes only a contact form, we store the form and nothing else.
Each record shows when it was last checked. Records are flagged for re-check at 180 days, or immediately if a source link breaks. A verified claim by the officeholder updates the record and its status.
We map offices, which persist, and note who holds them, which changes. When someone leaves or asks to be removed, the office remains on the map with the holder field empty. The map stays complete without the individual.
Corrections and removals
Every office and person record carries two buttons with equal prominence: claim this listing, and request a correction or removal. A request from an email domain that matches the institution is treated as authoritative and moves to the top of our queue.
We honor removals quickly and without argument, including for information that is technically public. A correction updates the record and resets its source and retrieval date to the corrected source. Every action is logged with a note and a timestamp.
Why we publish this
An official who finds their listing should see immediately that this is a documented operation with a stated policy, a source on every field, and a same-week way to fix or remove anything. That sentence under each field, naming the source and the date, is the whole defense.